Parent Volunteers

Parent volunteers are essential to the success of GJF. We are always open to new ideas, and volunteer needs are always changing. These are discussed at our monthly meetings and families will be asked to sign up at that time. The Garfield Jazz Foundation is non-profit corporation. As such it has a board of directors staffed entirely by volunteers. No less significant are the contributions of other volunteers:

Database coordinator: Updates the Foundation member database regularly.

Newsletter editor: Writes and distributes a newsletter with current news and upcoming performance information.

Legal advisor:Provides general and monthly meeting guidance on legal requirements to maintain foundation 501(c)3 tax-exempt status, including coordinating with the treasurer for financial reporting to the IRS.

Gala coordinator: Oversees various committees associated with the gala (venue, catering, table captains, silent auction, etc.).

Gig coordinator: Coordinates student combos in the community. Receives donations from individuals or businesses requesting a combo and directs donation to Foundation treasurer. Maintains records of student volunteer hours (related to gigs only) for community service.

Merchandise coordinator: Manages inventory of merchandise and presents items for sale at concerts and events; fills orders from website.

Poinsettia coordinator: Distributes order forms to Garfield Jazz families. Collects pre-paid orders; places order with company; sets date for families to pick up flowers.

Print coordinator: Oversees program printing for concerts; creates posters and flyers to advertise events; prints tickets for concerts and distributes them to GJF families for sale.

Publicity and promotions: Develops strategies for promoting Garfield jazz band programs in the community; coordinates press releases for radio, television and print media; keeps in close contact with student overseeing website maintenance.

Ticket sales: Oversees sales of tickets for concert series.

Volunteer coordinator: Recruits volunteers for all concerts, events and projects. An average concert requires 15 volunteers to manage ticket, merchandise and refreshment sales; to set-up and clean-up and to move equipment. Most of these tasks can be performed in 30 to 45 minutes.

Webmaster: The purpose of this web site is to tell the outside world about this program, and what is going on. Content changes infrequently (once a month or less), as the performance schedule firms up. If you have basic skills in HTML, CSS and FTP, you can handle this job with very little effort.